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Paige Robinson By Paige Robinson • April 24, 2015

Make Sure You Have Email Street-Smarts

Email. It is the medium employers live by. When you are emailing with them, it significantly helps your chances if you’re a pro. Here are a few hacks to make you look like a genius!

  1. Retire the email you thought was cool in middle-school. It’s time to get rid of that Princess306@aol.com email. We recommend creating a simple Gmail account that uses a variation of your name like Will.Reed@gmail.com, as an example.
  2. Create an email signature. This can be done really easily in email providers like Gmail. Simply go to settings to create it. Here is our recommended format:

    Example Email Signature Format
  3. Create a link to your virtual résumé. You can use a service like Droplr or Dropbox to upload a PDF version of your résumé. Creating this nice PDF version and linking to it (like this: http://willreedjobs.d.pr/1avQP) ensures that your email will not get stuck in spam filters that try to catch emails with attachments. It is also better to add the link to some short text so you don’t have a long, ugly link. Example: My Résumé.
  4. When you get introduced to an employer via email, make sure you respond in the correct way. So you just received an introduction to an employer you’ve wanted to meet with from your parent’s friend, Sydney.

    The email looks something like this:

    Example Introduction Email

    Here is what you should write back:

    Example Response to an Introduction Email

    The reason you move Sydney to BCC is so that she can see you wrote back to who she introduced you to and you keep Sydney from getting 10 more scheduling emails. 
  5. Write an email as if it is being forwarded to a CEO or Executive. You never know where you email will be forwarded. Make sure everything you say is up the level of professionalism a CEO would expect. Also be sure everything you are saying can be read by everyone within an organization. If it can't, that is likely your cue to pick up the phone and call or rethink if you should be sending that email.
  6. Proof-read. Proof-read. Proof-read. If you are sending an important email, write it in a Word Doc first. Re-read it. Have your friends read it. You want to double check for tone, grammar, spelling, etc.

Get ready for employers to think you are 5 steps in front of the rest of the pack!

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